How to Save Email as PDF in Windows 10 & 11

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Kamiw

A simple man
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In Windows 10 or 11, do you want to easily convert an email to PDF? In Windows 10 and Windows 11, follow these simple steps to save an email as a PDF.

The email has become a vital tool for all types of communication since its inception. Even when we have quick access to far superior communication methods and platforms, this is true. It makes no difference if the use case is personal, professional, or business; email communication works in all scenarios. One of the reasons it has been so popular over the years is because of this. Email is used for almost all crucial communications.

It's only reasonable that you'd want to preserve email as a PDF, given its importance and widespread use. This is especially true in the case of critical communications. For example, you might want to store an essential communication from your bank or a chat with a product representative or customer service representative for future reference.

Many email applications and services, thankfully, allow you to save emails as PDF files. All you need to know is how to go about doing it.

I will show you how to save an email as a PDF using the Windows Mail program or through the Gmail website in this quick and clear lesson. Depending on your use case, follow the way you like.

Save email as PDF in Windows Mail app​


If you are using the Windows Mail app, follow these steps to export email to PDF.
  1. Open the Start menu.
  2. Search and open the “Mail” app.
  3. Open the email account and select the email to save as a PDF.
  4. Click the “Actions” (…) icon on the top right corner of the email page.
  5. Select the “Print” option. You can also press “Ctrl + P.”
  6. Select the “Microsoft Print to PDF” option from the Printer dropdown menu.
  7. Click the “Print” button.
  8. Select a folder to save the PDF.
  9. Type a name in the “File name” field.
  10. Click the “Save” button.
The Mail app will export the email as a PDF as soon as you touch the Save button. You'll find a new PDF document with the email content if you open File Explorer and browse to the folder you chose previously.

Save email as PDF in Gmail​


If you use the Gmail website to access your email, you can save an email as a PDF directly from there. Here is how.
  1. Go to the Gmail website (gmail.com).
  2. Log into your email account, if necessary.
  3. Select the email you want to export to PDF.
  4. Click the “Actions” (⋮) icon on the top right corner above the email body.
  5. Select the “Print” option.
  6. Select “Microsoft Print to PDF” from the Destination dropdown menu.
  7. Click the “Print” button.
  8. Select a folder to save the file.
  9. Type a name in the “File name” field.
  10. Click the “Save” button.
That is it. Gmail will then save the selected email as a PDF to the location you specify. File Explorer can be used to open the PDF document.

Save email as PDF in Outlook​


If you want to export an email to PDF from Outlook.com, follow these steps.
  1. Go to the Outlook website (outlook.com).
  2. Select the email to export.
  3. Click the “Actions” (…) icon on top of the email body.
  4. Select the “Print” option.
  5. Outlook might show a preview of the print email. Click the “Print” button on the top left corner.
  6. Select “Microsoft Print to PDF” from the “Destination” dropdown menu.
  7. Type a name in the “File name” field.
  8. Click the “Save” button.
How to Save Email as PDF in Windows 10 & 11

When you do so, the email is stored as a PDF at the location you specified in step 7.

That is all there is to it. In Windows, saving an email as a PDF is as simple as that.

I hope this information is useful.

If you're stuck or need assistance, leave a comment below and I'll do my best to assist you.
 
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